General Information

Food and Beverage

All catering within the Bone Student Center is provided through Event Management, Dining, and Hospitality (EMDH). EMDH prohibits any food or beverage being brought in to the facility. Any group that brings in outside food or beverage will be asked to remove the items. University and Illinois health code policy and liquor licensing regulations prohibit the removal of catered food and/or beverages from any event.

Catering requests must be received a minimum of five business days in advance of the event date. Any requests made after this date will not be accepted.

For University off-site catered events there is a food and beverage minimum of $200. There is a food and beverage minimum of $25 for orders picked up at the Bone Student Center. There is a china fee for all events that are not at the Bone Student Center. Linens on the food and beverage tables are provided by EMDH. If additional linens are requested, these must be ordered in advance for an additional charge.

Guarantee

A final guarantee of the number of guests will be required five business days in advance of all meal functions or the original booking number will be used. Final charges will be based on guaranteed guest count or actual guest count, whichever is greater.

Payments

University events must be paid with either a university account number or foundation funds. Checks or credit cards are accepted for all other events.

Service Charge and Taxes

There is a 20 percent service fee for all catered events at the Bone Student Center. There is a 25 percent service fee for all events held outside of the facility. University Departments will receive a 5 percent discount on service fees. If a group is tax-exempt, please provide a copy of the tax-exempt letter prior to the event.

Parking

Parking for guests is available in the Bone Student Center parking lot on the corner of University Street and Locust Street. This is a pay lot operated by the Illinois State University Office of Parking and Transportation. Contact the office for information regarding availability and rates at (309) 438-PARK (8391). Any changes to the date or time of an event that includes parking will need to be communicated to the office.

Pricing

Pricing is evaluated annually and subject to change. Changes to rates go into effect July 1 of each year. Clients will be notified of price changes and will be sent an updated banquet event order with the new rates.

Liability

All vendors providing a service in the Bone Student Center will be required to provide proof of insurance as required by University Risk Management. Illinois State University must be named as an additional insured on any applicable insurance policy. Evidence of insurance coverage must be provided to the event planner no later than 10 days prior to the event.