General Information
Food and Beverage
All catering within the Bone Student Center is provided through Event Management, Dining, and Hospitality (EMDH). EMDH prohibits any food or beverage being brought into the Bone Student Center, if your event is a wedding reception, a wedding cake may be brought in from an approved licensed bakery. Any group that brings in outside food or beverage will be asked to re-move the items immediately. University and Illinois Health Code policy and liquor licensing regulations prohibit the removal of catered food and or beverages from any event.
Catering requests must be received a minimum of seven business days in advance of the event date. Any requests made after this date will not be accepted.
For University off-site catered events there is a food and beverage minimum of $200. There is a food and beverage minimum of $25 for orders picked up at the Bone Student Center. There is a china fee for all events that are not at the Bone Student Center. Linens on the food and beverage tables are provided by EMDH. If additional linens are requested, these must be ordered in advance for an additional charge. EMDH does not rent catering equipment or linens for events EMDH does not cater.
Decorations
All decorations brought into the facility must be set up and removed from the room the same day of the event by the client. Table decorations may include tea lights, votive candles, or domed candles per event planner approval. Confetti and glitter are not permitted. Should either confetti or glitter be used, a cleaning fee will be added to the final bill. Any damage to walls, floors, decorations, windows, tables, or other surfaces or furnishings due to decorations or signage will be corrected at the expense of the client. Stapling, pinning, taping, or affixing decorations to any surface is not allowed. Smoke machines or other items producing smoke or haze by any method must be approved at least 30 days prior to the event. If approval is given, the client must follow specific guidelines provided by EMDH and may be charged for any costs associated with arranging to have smoke alarms temporarily suspended.
Linens
Linens are included in the room rent fee. Specialty linens are available for rental.
Guest Count
The final guest count is due five business days prior to your event. The guaranteed guest count may not be reduced at this time. Final charges will be based on guaranteed guest count or actual guest count, whichever is greater.
Payments
University and Sponsored Registered Student Organizations must be paid with either one university account number or through foundation funds. Checks or credit cards are accepted for all other client types and must be paid in full prior to the event. Only one method of payment is accepted for each event.
For wedding receptions, a non-refundable deposit will be due to secure the space. A payment plan will be set up so food and beverage minimums will be paid in advance of the reception. Final payment will be due five business days before reception by check or credit card. Any charges incurred on the day of the event will need to be paid immediately following the event.
Service Charge and Taxes
There is a 21 percent service charge and applicable tax added to all food and hosted beverage for events held inside the Bone Student Center. There is a 25 percent service charge and applicable tax added to all food and hosted beverage for events held on campus, but outside the Bone Student Center. Any applicable food and hosted beverage minimum must be met before service charge and tax.
University Departments will receive a discount on service charge.
If a group is tax-exempt, please provide a copy of the tax-exempt letter prior to the event otherwise tax will be added to the final bill.
Parking
Parking for guests is available in the Bone Student Center parking lot at the corner of University Street and Locust Street. This is a pay lot operated by the Illinois State University Office of Parking and Transportation. If you would like to arrange special parking for your guests please contact your event planner for details.
Pricing
Pricing is evaluated annually and subject to change. Changes to rates go into effect July 1 of each year. Clients will be notified of price changes and will be sent an updated banquet event order with the new rates.
Liability
All vendors providing a service in the Bone Student Center and Braden Auditorium will be required to provide proof of insurance as required by University Risk Management. The host and possible performers of the event may also need to provide proof of insurance pending on the type of event/activity. Illinois State University must be named as an additional insured on any applicable insurance policy. Evidence of insurance coverage must be provided to the event planner no later than 10 business days prior to the event.
Cancellation
Please refer to your agreement regarding cancellation fees.